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Authorization letter from a company to a person (Word & PDF)
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For a company authorizing a person to represent it, or for one person authorizing another, before a government body, a bank or a court registry in the GCC. It covers the parties, the scope, the duration and revocation. It is not a notarised power of attorney.
Sources: 5 official sourcesNot legal advice
What this template includes
The recipient may require a notarised power of attorney
An authorization letter in Arabic and English: a company authorizing a person to represent it, one person authorizing another, or a letter to collect or receive. It is not the power of attorney template. For the definitions, see power of attorney, notary public and commercial registration. Banks, telecoms and ministries often require their own form. This page does not reproduce third-party forms. This is a starting point. Have it reviewed by a lawyer licensed in the relevant jurisdiction before you use it.
What an authorization is, and how it differs from a wakala
In this template an authorization (تفويض) names the authorizing party, the authorized person, the scope and the duration. A wakala is a contract that puts the agent in the principal’s place.[1] In Oman a permission or an order is treated as agency when the context shows it.[2] In the UAE an agency may be general, special, conditional or deferred.[3] Saudi civil law has no separate contract called tafweed. If the letter is characterised as agency, the wakala rules are the reference.
- Keep one form: company to person, person to person, or collection. Delete the rest.
- Write the commercial registration or ID, the authorized person’s ID, the scope, the duration, revocation, and the signature and stamp.
- If the body requires an issued power of attorney, use the power of attorney template and then Najiz or a notary.[4]
- This page owns “تفويض”. “نموذج وكالة” stays on the power of attorney page.
When the recipient will require a notarised wakala
If the body asks for a notarised power of attorney, or for one issued on Najiz, this letter does not replace it.[4][5] In Saudi Arabia an act beyond administration needs a special agency, and an agency in general terms that does not specify the type of act is not valid.[1]
- Representing the company on a court registry or in a hearing: start from a power of attorney that includes the pleading power if the platform requires it.
- A bank, a telecom or a ministry: use that body’s own form. Do not copy its logo or its fields into this file.
- Later ratification of an act already done counts, in Saudi Arabia, as a prior agency.[1] That does not turn an unnotarised letter into an issued power of attorney.
Template text
Authorization letter
A letter authorizing a person to represent a company, a letter from one person to another, or a letter to collect or receive money or a document, in the GCC. Replace every [phrase in brackets] and delete the form that does not apply. This letter is not a power of attorney issued on Najiz and not an instrument notarised before a notary. This is a starting point. Have it reviewed by a lawyer licensed in the relevant jurisdiction before you use it.
I, [name], [commercial registration no. ● / ID no. ●], of [address] (the “Authorizing Party”). Capacity: [authorised signatory / manager / in person].
Drafting note
Use the name as it stands in the commercial registration or on the ID, not the short trading name.
I authorize [name], ID no. [●], nationality [●], mobile [●] (the “Authorized Person”) to do what follows, within the written duration and scope, and not beyond them.
Drafting note
The authorized person’s full ID. A letter without an ID is refused by most counters.
Delete this clause if the Authorizing Party is not a company. The company authorizes the Authorized Person to represent it before [the government body / the bank / the court registry]: [name of the body], in the matter of [●] only. That includes lodging documents, receiving notices and signing [●]. It does not include a waiver, an acknowledgement of a right, a settlement or arbitration unless this clause says so in terms: [delete if not wanted].
Delete this clause if the Authorizing Party is a company. I authorize the Authorized Person, in my personal capacity, to [the named act] before [the body], and not beyond [●].
Drafting note
One written act is stronger than “in all my affairs”. In Saudi Arabia general words that do not specify the type of act are not a valid agency.[1]
Delete this clause if the purpose is not collection. I authorize the Authorized Person to receive [the sum / the cheque / the document / the goods], being [●], from [the delivering party], and to sign the receipt. The Authorized Person may not pay the sum into an account other than [●] if an account is named.
Drafting note
Name what is received and who delivers it. Collecting cheques, or attending a named office, may require that office’s own form. Do not copy that form.
- (1) This authorization starts on [date] and ends on [date], unless revoked earlier.
- (2) Revocation is by a writing to the Authorized Person and to the body, and takes effect when the body is notified, not on the date of the writing alone.
- (3) Expiry or revocation does not undo an act done within scope before the body was notified.
Drafting note
Write the end date. The texts reviewed here do not set a statutory end date for an unnotarised letter that states none, so a missing date is under review with a lawyer. In Saudi Arabia the limit on general words is a limit on scope, not on the calendar.[1]
Authorizing Party: name [●] · capacity [●] · signature [●] · date [●] · stamp [if any]
Acknowledged by the Authorized Person: name [●] · signature [●] · date [●]
Drafting note
The company stamp where that counter usually asks for it. A signature alone may not satisfy that counter. The letter is still not notarised.
Notes on Saudi Arabia
The law does not name a contract called tafweed. If the letter is characterised as agency, the following rules are the reference, and the power issued on Najiz is the one the bodies that require it will accept.[1][4]
| Point | Text |
|---|---|
| What a wakala is | A wakala puts the agent in the principal’s place (Article 480).[1] |
| General words | An agency in general terms that does not specify the type of act is not valid (Article 482).[1] |
| Special agency | A special agency is valid for a defined type of act (Article 483).[1] |
| Beyond administration | Any act beyond administration needs a special agency (Article 484).[1] |
| Later ratification | Later ratification counts as a prior agency (Article 485).[1] |
Notes on Oman
The clearest statutory hook on this page for an authorization is that a permission or an order is treated as agency when the context shows it.[2]
| Point | Text |
|---|---|
| Permission and order | A permission or an order is treated as agency when the context shows it (Article 679 of the Civil Transactions Law, Royal Decree 29/2013).[2] |
Notes on the United Arab Emirates
The civil transactions law in force is Federal Decree-Law No. 25 of 2025, in force on 1 June 2026.[3]
| Point | Text |
|---|---|
| Kinds of agency | An agency may be general, special, conditional or deferred (Article 869).[3] |
Bahrain, Qatar and Kuwait
- Bahrain: under review. The agency and authorization texts were not confirmed this round, so no article number is stated.
- Qatar: under review. No article number on this page.
- Kuwait: under review. No article number on this page.